Sample · Clinic · services
← See how it worksAurora Dental Clinic
- Prepared by
- André Antunes
- Date
- Jun 11, 2026
- Valid
- 14 days
- Ref.
- PA-2026-014
In a real proposal, I'd know the exact moment you opened it. That's how I know when to follow up.
01
The problem
The front desk spends the day on the phone booking, confirming and rescheduling appointments. Reminders are done by hand, when there's time. The result: every week there are no-shows nobody warned about, empty chairs already paid for in staff time, and invoices left for later. The clinical work is excellent. It's the logistics around it that steal hours and money.
02
The solution
A system that handles the schedule and the money on its own, so the team can look at patients again instead of the phone.
- Online booking 24/7, connected to your real calendar. The patient picks a slot, the calendar updates on its own.
- Automatic reminders by SMS and email, with confirmation or rescheduling in one tap.
- A smart waiting list: a cancellation opens a slot and the system offers it right away to whoever's waiting.
- Invoice and receipt sent on their own the moment the appointment ends.
03
The result
What changesBeforeAfter
No-shows without warningEvery weekRare, and the slot gets reused
Front-desk time on bookings~8h per weekLess than 1h per week
Invoices left to issueAlways some overdueZero, they go out on their own
Empty chairsGaps no one fillsThe waiting list fills them
No-shows without warning
Every week→Rare, and the slot gets reused
Front-desk time on bookings
~8h per week→Less than 1h per week
Invoices left to issue
Always some overdue→Zero, they go out on their own
Empty chairs
Gaps no one fills→The waiting list fills them
04
The scope
Included
- Full setup, connected to your current calendar
- Online booking, reminders, waiting list and automatic invoicing
- Team training (1 session) and a simple manual
- Close support during the first 2 weeks
Not included
- SMS costs, paid to the provider (cents per message)
- A new website: we work on what you already have
- Integrations with clinic software beyond what's listed
05
The investment
Setup
2.400€
one-off
Monthly
90€
per month
Delivery
3 wks
up and running
Fixed price, agreed up front. If it prevents just 4 no-shows a month, the system pays for itself.
06
Next steps
- 1You accept this proposal below.
- 2We book the kickoff call (30 min) and the 50% deposit is set.
- 3In 3 weeks it's up and running; I stay close for the first 2 weeks.